Part time onsite manager for a community in the Palm Coast area, 25-30 hours per week. Will be responsible for the day to day operation, maintenance and management of the association. Will act as the primary liaison between the board, residents, vendors and regulatory agencies, ensuring compliance with Florida statutes, governing documents and community standards.
Requirements:
* Prefer a minimum of 3 years of experience managing a community.
* Strong knowledge of Florida statutes, particularly Chapter 719.
* Exceptional communication, organization and conflict resolution skills.
* Proficient in association management software and Microsoft Office Suite.
* Ability to handle confidential matters with integrity and professionalism.
* Knowledge of pool, dock and clubhouse facility management is a plus.
* Requires attending evening or weekend meetings.
* Requires walking or inspecting outdoor common areas and equipment.
Responsibilities:
Administrative Management
* Serve as onsite representative of the board.
* Enforce community policies and rules as outlined in the governing documents.
* Prepare agendas, attend board and member meetings and review meeting minutes.
* Maintain accurate records, correspondence, contracts and association files.
* Respond to resident inquiries, complaints and requests in a professional and timely manner.
* Coordinate all communication to residents, including notices, newsletters and bulletins.
Financial Oversight
* Assist in drafting and managing the annual operating budget in collaboration with the board.
* Oversee assessment collections and monitor delinquencies.
* Review and code invoices for approval and payment.
* Solicit and evaluate bids for services in accordance with the association policy.
* Monitor reserve funds and capital improvement projects.
Facilities and Grounds Management
* Oversee maintenance of common areas, including clubhouse, swimming pool, docks, shuffleboard courts and basketball court.
* Oversee schedule and supervise work orders, repairs, preventive maintenance and vendor services. Present these items to the board.
* Ensure compliance with safety standards and local codes.
* Conduct regular inspections of the community to ensure quality standards are maintained.
Vendor and Contract Management
* Coordinate and supervise outside vendors, contractors and service providers.
* Negotiate contracts under the guidance and approval of the board.
* Ensure performance and compliance with the contract terms and community standards.
Compliance and Legal
* Ensure the community operates in compliance with Florida statutes and all relevant laws.
* Maintain required certifications and licenses for the CAM and education requirements for the board.
* Assist with preparation for annual meetings and elections.
* Coordinate with legal counsel on violations, liens and legal matters. Job #13090
They list the salary as $34-$38 per hour.
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