Administrative assistant for a luxury condominium in Naples, CAM license preferred, but not required. Will assist the manager in overall office management, resident support, financial processing and vendor coordination. Must be personable, well organized, detail oriented, service driven and comfortable managing multiple high priority administrative tasks in a fast paced environment. Notary license and web management experience a plus. The ability to multi task and results driven perspective are critical skill sets required. The ability to operate Zoom meetings is a plus.
Requirements:
* 3 + years of administrative, hospitality or association management experience.
* Proficiency in Microsoft Office and association management software.
* Excellent communication, customer service and multi tasking skills.
* Ability to maintain confidentiality and handle sensitive information.
* Experience with financial coding, reconciliation or merchant processing preferred.
* Familiarity with access control systems (Kantek) and gatehouse databases is a plus.
* Professional appearance, warm cheerful communication and consistent reliability are essential.
* Ability to take on additional responsibilities over time and deliver results.
* Team approach.
Responsibilities:
* Process incoming payments and invoices.
* Provide concierge level service, answer phones, manage lobby operations, maintain logs, handle resident inquiries and support daily administrative workflows.
* Sales and rentals application procedures.
* New owner onboarding.
* Vendor log in and unit access coordination.
* Financial and merchant processing.
* Strong computer skills and knowledge of Microsoft systems.
* Program access devices, maintain data, ensure accuracy for security operations.
* Draft, format and distribute community announcements, updates and alerts. Job #11272
They list the salary as $62,000-$73,000.
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