Onsite manager for a condominium in New Smyrna Beach. Must be organized, proactive and dedicated to keeping high community standards, fiscal responsibility and a welcoming environment for all residents. Will partner with the board and manage day to day operations. Will be responsible for the overall operational, administrative and financial health of the association. Will ensure the association is well maintained, financial obligations are met and community rules are enforced in compliance with state statutes and governing documents.
Requirements:
Education and Experience
* 2-5 years of progressive experience in association management.
* AMS/PCAM certifications.
Technical and Soft Skills:
* Solid grasp of association law, Florida Condominium Statutes and governing documents hierarchy, covenants, conditions and restrictions and local codes.
* Financial literacy and able to perform math computations essential for budgeting and cost analysis purposes, including reading balance sheets, income statements and budget variances.
* Must be computer literate.
* Familiarity with association management software, Microsoft Office and internet platforms.
* High emotional intelligence, patience and de-escalation skills when dealing with difficult resident situations.
Responsibilities:
Operations and Maintenance
* Conduct regular inspections (common areas, roofs, landscaping, pools, parking, and units).
* Solicit bids, negotiate contracts and supervise vendors, office and maintenance staff and purchase supplies.
* Coordinate emergency repairs and routine preventive maintenance schedules.
Financial and Administrative Management:
* Assist the board in developing annual operating budgets and long term reserve studies.
* Oversee internal rental program and promotion of available rentals in an equitable manner.
* Monitor cash flow, review monthly financial statements and track assessment/dues collections.
* Maintain official association records, membership rosters and compliance documentation.
* Prepare and file or download required reports and associated fees with local, state and federal divisions.
Board and Resident Relations
* Prepare board packets, annual owners meeting packets and meeting agendas and accurate meeting minutes.
* Attend board meetings, committees and annual meeting and present operational and financial updates.
* Respond to resident questions, address service requests and mediate community disputes professionally.
* Issue violation notices for noncompliance with community covenants or rules.
Salary, health insurance and paid time off. Job #13153
They list the salary as $50,000-$65,000.
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