Business manager for a condominium association on southern Longboat Key, on Sarasota Bay. This is a full time position requiring financial and administrative leadership. This onsite role requires strong organizational skills, ability to communicate well verbally and in writing, sharp attention to detail and comfort working independently. Will report to the board president and general manager.
Key Deliverables:
* Manage monthly financial records for organization and accuracy. Coordinate with the outside accounting firm to assist in preparing monthly financial statements. Ensure they are available for the board in sufficient time for their review.
* This includes processing accounts payable, owner assessments receivable, follow up on delinquent owner receivables and keep the board and manager advised of issues.
* Monitor and maintain the community website.
* Support the annual budget process by being a resource for key financial information and ability to provide analysis of expense and revenue status and trends.
* Prepare estoppel documents for unit sales to support buy/sell closing dates.
* Acknowledge every owner question or inquiry within one business day. Determine a plan and timing for resolution, manage a tracking system for these inquiries that is updated daily.
* Coordinate and communicate with staff and board members to drive timely resolution of each owner issue.
* Attend board and committee meetings and draft meeting minutes.
* Support social activities by publicizing events, collecting fees, handling vendor payments.
Skills Required:
* Outstanding organizational skills, to track status of issues and manage assignment of responsibilities.
* Basic analytic skills and thinking to assist in identifying issues before they become a problem.
* Computer skills including, the ability to manage the website, basic AI understanding helpful to facilitate drafting meeting minutes.
* Basic understanding of accounting and bill payment software used by community associations.
* Familiarity with Zoom or other online group meeting platforms.
* Ability to work independently with minimal direction and follow up after position onboarding.
Expected Behaviors:
* Serving the owners of association is the guiding principle of all that we do, having an owner satisfaction mentality. Helping others to succeed will result in the staff winning the hearts and minds of the owners. Having the demeanor to operate in this environment is critical.
Some flexible hours, contribution to health insurance, three weeks paid time off. Job #12381
They list the salary as $60,000-$70,000.
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