Compliance and ARB manager for an association in Orlando, CAM license not required. Will be responsible for overseeing all aspects of the Compliance and Architectural Review Board (ARB) processes, ensuring adherence to Florida Statute 720s, and interpreting and applying the association’s governing documents and policies. Will conduct community wide compliance inspections, process related notices, address owner inquiries and conduct site visits. Will lead the compliance meeting, prepare materials, set up in person and online meetings, present violations for committee votes, prepare meeting minutes, post minutes to the website and process fines.
In collaboration with the association manager, will oversee the review and approval of ARB applications submitted by owners. Responsibilities include working with the association manager to apply board approved selections for paint colors and roofing materials, while other applications are reviewed during meetings. Will also be responsible for hosting ARB meetings, tracking project completion and maintaining accurate records of open and closed files.
Knowledge, Skills, and Abilities:
Knowledge: Ability to interpret and apply Florida Statute 720, governing documents, compliance and ARB policies, association management procedures, fiscal and risk management principles and office management practices.
Skills: Strong leadership, written and verbal communication skills, computer proficiency (MicroSoft Office Suite, Zoom, compliance software), excellent customer service and telephone etiquette.
Abilities: Self motivated, able to work independently, prioritize tasks, resolve problems proactively, manage emergency situations and communicate effectively with the board, contractors, vendors and owners. Ability to operate a golf cart.
Essential Duties & Responsibilities:
Compliance:
* Respond to emails and voicemails.
* Conduct initial and follow up compliance inspections, address immediate violations.
* Process compliance notices, prepare for meetings and hearings, draft minutes and process fines.
ARB:
* Manage ARB requests, meetings, approve applications and document control.
* Maintain open and closed ARB files.
Weekly Responsibilities:
* Develop a rotational schedule for approximately 75 initial compliance inspections per week.
Monthly Responsibilities:
* Host compliance committee meetings, obtain compliance committee chairman signature for minutes and post minutes to the website.
* Review and track ARB project completion.
* Notify owners of project expiration if not completed.
Biannual Responsibilities:
* Review the status of open ARB projects (projects are open for 6 months).
Annual Responsibilities:
* Evaluate the prior year's operations and make necessary changes for improvement.
Administrative Duties:
* Proficiency with MicroSoft Office (Word, Excel, PowerPoint) and compliance software.
* Managing Zoom meetings, email correspondence and maintenance of ARB files (open and closed).
* Responsible for notices, minutes, data tables, meeting materials and accounts payable documentation.
* Act as a liaison with contractors and vendors.
* Assist with special projects, reserve studies or seasonal tasks.
Salary, medical, dental and vision insurance, paid holidays, PTO, matching 401k plan and professional development opportunities. Job #13074
They list the salary as $45,000.
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