Community association manager for an association in Panama City Beach. Must have a minimum of 3 years of experience as a CAM. Will manage the day to day activities of the community to ensure that federal, state and local guidelines and statutes are being followed. Perform regular inspections and coordinate the maintenance and repair to maintain the association's common areas. Work closely and effectively with the board, attend board meetings and the annual meeting. Act as a liaison between the board and owners. Oversee the activities of contracted vendors. Strong management skills, customer service skills and supervisory skills are required.
This is a hands on leadership position responsible for overseeing the community's operational, administrative, financial, human resources, maintenance and security functions. Must be available for emergency consultation 24 hours a day, 7 days a week.
Essential Duties and Responsibilities:
* Confer regularly with residents to ensure their needs are being met.
* Direct and coordinate the activities of staff and contract personnel and evaluate their performance.
* Inspect grounds, facilities and equipment routinely to determine the necessity of repairs or maintenance.
* Investigate complaints, disturbances and violations, and resolve problems.
* Maintain sales, rental or usage activity records, special permits issued, maintenance and operating costs.
* Manage and oversee operations, maintenance, administration and improvements.
* Plan, schedule, and coordinate general maintenance, major repairs and remodeling.
* Prepare detailed budgets and financial reports.
* Prepare and administer contracts to provide services such as cleaning, maintenance and security services.
* Purchase building and maintenance supplies, equipment or furniture.
* Maintain contact with insurance carriers, fire and police departments and other agencies to ensure protection and compliance with codes and regulations.
* Meet with the board and committees to discuss and resolve legal and environmental issues.
* Analyze advantages and disadvantages of alternative solutions to problems and make recommendations to the board.
* Develop and submit complete and accurate annual budget, meet all deadlines and demonstrate thorough analysis and consideration for goals and market conditions. Maintain financials.
* Establish and maintain industry contacts and relationships in the association's marketplace through involvement in trade organizations, association management, and real estate associations and networking opportunities with vendor outreach and peer groups.
* Set and adhere to the highest standards of performance and instill them in the staff by personal follow up to ensure that the service is delivered. Demonstrate a routine and practical ability to adjust to changing circumstances.
* Communicate in a professional way and display exceptional ability to analyze and deal with a variety of situations that otherwise could be potential problems.
* Ability to run a board meeting according to Robert’s Rules of Order.
Create a management report, which depicts the actual condition of the community and the progress of specific projects and make clear and concise recommendations.
* Monitor contracts regularly. Send cancellation notices timely.
* Maintain accurate records, files and communications.
* Organize insurance files and policies.
* Update association communication, including information boards, prepare association newsletter and other communication with residents.
* Perform employee evaluations and conduct staff meetings.
* Prepare a bid comparison analysis spreadsheet.
* Extensive knowledge of plumbing, electrical, HVAC and refrigeration. Job #13115
They list the salary as $52,000.
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