CAM for a community association in Panama City Beach. Will manage the day to day activities of the association to ensure that federal, state and local guidelines and statutes are being followed. Will perform regular inspections and coordinate the maintenance and repair to maintain the common areas, work closely and effectively with the board, attend meetings, act as a liaison between the board and owners and oversee the activities of contracted vendors. Strong management skills, customer service skills, and supervisory skills are required.
This is a hands on leadership position responsible for overseeing the operational, administrative, financial, human resources, maintenance, and security functions of a homeowners association community. Must be available for emergency consultation in the event of incidents requiring management intervention 24 hours a day, 7 days a week. Project management experience preferred.
Responsibilities:
* Confer regularly with residents to ensure their needs are being met.
* Direct and coordinate the activities of staff and contract personnel, and evaluate their performance.
* Inspect grounds, facilities and equipment routinely to determine the necessity of repairs or maintenance.
* Investigate complaints, disturbances and violations. Resolve problems, following management rules and regulations.
* Maintain records of sales, rental or usage activity, special permits issued, maintenance and operating costs or availability.
* Manage and oversee operations, maintenance, administration and improvements.
* Plan, schedule and coordinate general maintenance, major repairs and remodeling.
* Prepare detailed budgets and financial reports.
* Prepare and administer contracts for the provision of services such as cleaning, maintenance and security.
* Purchase building and maintenance supplies, equipment and furniture.
* Maintain contact with insurance carriers, fire and police departments and other agencies to ensure protection and compliance with codes and regulations.
* Meet with the board and committees to discuss and resolve legal and environmental issues.
* Acquire and maintain current knowledge of state regulatory agency statutes, community documents, policies and procedures.
* Analyzes advantages and disadvantages of alternative solutions to problems and makes recommendations to the board.
* Develop and submit complete an accurate annual budget, meeting all deadlines and demonstrating thorough analysis and consideration for the goals of the asset as well as market conditions. Maintain financials.
* Establish and maintain industry contacts and relationships through involvement in trade organizations and networking opportunities with vendor outreach and peer groups.
* Set and adhere to the highest standards of performance and instill them in the staff by personal follow up to ensure that the service is being delivered. Demonstrate a routine and effective ability to adjust to changing circumstances.
* Communicate in a professional way and display an exceptional ability to analyze and deal with situations that otherwise could be potential problems.
* Ability to run a board meeting according to Robert’s Rules of Order.
* Create a management report, which depicts the actual condition of the building, the progress of specific projects and makes clear and concise recommendations.
* Monitor contracts regularly. Send cancellation notices timely.
* Maintain accurate records, files and communications pertinent to the association office (cabinets and computer files).
* Organize insurance files and policies.
* Update association communication, association info boards, prepare association newsletter and other communication with owners and residents.
* Perform employee evaluations and conduct staff meetings.
* Prepare a bid comparison analysis spreadsheet.
* Extensive knowledge of plumbing, electrical, HVAC and refrigeration.
* Prepare and use of request for proposal for bid solicitation, with the scope of work detailed.
Salary, benefits, paid time off and 401k. Job #12894
They list the salary as $70,000-$80,000.
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