Onsite association manager for a luxury condominium in Fort Walton Beach. Will have the complete oversight of the day to day operation of the community. Will oversee the operation, maintenance, management, cleaning, sanitation, renewal, replacement, care and upkeep of the common areas. Will enforce compliance with the rules and regulations relative to the operation, use and occupancy of the association while maintaining a cordial relationship with residents, contractors, vendors and employees. Will hold regular office hours, Monday through Friday, typically 9:00 a.m. to 5:00 p.m. However, flexibility is key to meet the needs of residents, visitors, contractors, vendors and employees. Will work with onsite staff and contractors to ensure that all emergencies are addressed in a timely manner which may require some work after normal business hours. However, there is sufficient support to always assist the manager in any work required.
Responsibilities:
* Produce monthly manager’s report and agenda for the board meetings. The board packet must be distributed at least 48 hours prior to the board meeting.
* Manage a monthly action item list and produce a weekly report providing updates on all progress made on the items on the list and issues that arise throughout each week.
* Attend all meetings of the board of directors.
* Be highly knowledgeable about governing documents and board policies and procedures.
* Read and report on association financials, including understanding financial reports such as the balance sheet, income statement, budget and delinquency reports. Manage all aspects of the financial process, including annual budget preparation to approval and processing of all association invoices.
* Handle all owner and resident requests for common element or association services.
* Inspect the community for services needed and then organize plan of work and schedule repairs with contractor or maintenance staff. Evaluate work performed by contractors.
* Maintain maintenance work order system and tracking.
* Inspect the community for covenant and declaration violations, prepare and send written notification of violations to residents.
* Manage the contractor and visitor check in book and community room rental forms. Make sure processes are being followed by all staff members.
* Supervise or manage the amenities reservations and move in and outs.
* Maintain individual owner files and obtain copies of leases from non-resident owners.
* Maintain onsite association administrative files.
* Coordinate mailings and notice distribution.
* Communicate with residents, volunteer leaders and contractors.
* Maintain a positive, cordial, business like relationship with residents and contractors.
* Serve as liaison to the board and association attorney.
* Work independently with little to no supervision.
* Work cooperatively and manage association staff members (concierge, maintenance personnel, etc.)
Salary, 401k matching, paid time off and dental, health, life insurance and vision insurance. Job #12958
They list the salary as $70,000-$90,000.
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