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July 03, 2022 - Administrative Assistant: $18 per hour

Areas: Naples

Administrative assistant for a community in Naples, CAM license not required. At least 2 years of experience is required. Will be responsible to perform administrative assistant functions, including record keeping, filing, mail collection and distribution, word processing, data entry and maintain and replenish office supplies.

Behaviors:

* Detail Oriented: Capable of carrying out a given task with accuracy.

* Innovative: Consistently introduces new ideas and demonstrates original thinking.

* Team Player: Works well as a member of a group.

* Enthusiastic: Shows intense and eager enjoyment and interest.

* Dedicated: Devoted to a task or purpose with loyalty and integrity.

* Self Starter: Inspired to perform without outside help.

Requirements:

* Preferred an AA or Bachelor’s degree.

* Prior experience in a related position, a minimum of 2 years of experience.

* Working knowledge of computer and associated programs: MS Office Suite and Caliber Desktop.

* Ability to multi task, set and manage priorities.

* Excellent communication and listening skills to interact with a diverse and multi culture population.

* Keyboarding ability with accuracy at 45-50 words per minute.

Responsibilities:

* Assist in the daily operation of the management office and administrative duties.

* Maintain, update, type and coordinate account information in computer database.

* Research any owner discrepancies regarding payment to accounts via Caliber Desktop.

* Coordinate and track important dates and meetings, such as board, annual and committee meetings.

* Ensure that the telephone is answered properly, messages are handled courteously and accurately and responded to in a timely manner, within 24 business hours.

* Ensure that all emails are responded to appropriately and in a timely manner, within 24 business hours.

* Ensure that all mail is picked up and processed daily.

* Provide and maintain architectural approvals, maintenance requests and sale/lease information.

* Create and post bulletins on association webpage.

* Process maintenance work orders: open, assign, follow up and close.

* Assist with producing minutes for board meetings.

* Assist with preparation of the board agenda’s and board packet.

* Responsible for coding and entering all invoices for the community.

* Responsible to work closely with committees and each chairperson.

* Create request for proposals on various projects.

* Assist with gathering quotes and proposals for projects.

* Daily support of supply ordering for maintenance, housekeeping and the office.

* Daily interaction and support for owners.

* Assist in posting all agenda to proper physical locations and to the website.

* Responsible for making sure owner information is kept up to date.

* Daily processing of lease and membership applications and background checks.

* Monitoring of vendor license and insurance expirations.

* Reservation and coordination of clubhouse events. Job #12866

They list the salary as $18 per hour.

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